Minutes of the...
Seventh Annual Meeting, GSC Calgary, June 9-10, 1997
Meeting opened at 9:00 am with remarks by President Fari Goodarzi
Attendees (Attachment I):
Agenda - approved (Attachment II)
After six years as president F. Goodarzi considered it was time for him to step down. During his term he was able to accomplish a number of initiatives for the society. We are now a voting member of the Geoscience Council of Canada and the society has been formalized with a constitution and registered as a non-profit organization for tax purposes. He suggests it is time for a change of leadership which would allow him to spend more time on his many other projects and responsibilities.
Changes in executive
Jim Allen memorial
John Castano memorial
Hacquebard Award - At last year's meeting J. Potter announced the names of the three nominees forwarded by the membership. Since that time letters have been sent to the nominees (Marc Bustin, Alex Cameron and Wolfgang Kalkreuth) informing them of their selection and requesting that they prepare a brief outline of their career as it relates to the award guidelines. This outline as well as guidelines for the award will be included with the voting ballot to help members in making their decision. The ballot is just about to be mailed out and has a return deadline of August 30, 1997. The committee and executive consider your input as essential to this process so please take the time to make your choice and promptly return ballots to President F. Goodarzi.
Joint TSOP/CSCOP meeting - Plans for TSOP Halifax '98 meeting July 26-28th, 1998 are moving along. Conveners are P.K. Mukhopadhyay (Muki), J.H. Calder, F. Goodarzi and M. Avery. Local conveners in Halifax area have had a couple of meeting so far. The venue is the World Trade and Convention Centre in downtown Halifax. A letter head has been developed for the meeting and some letters of invitation have been sent out. Also a web home page based on the letter head design is being set up for the meeting. Look for an insert in this mailing and the June TSOP newsletter. A poster advertising the meeting has been prepared for posting in various locations.
Constitution - Our constitution needs some updating in the form of amendments or by-laws. For instance the constitution says there is only one position of secretary-treasurer but we have split this into two positions. The members at the meeting were asked if changes should be handled by a constitution committee.
Web site - Our present site is temporarily hosted on an NRCan computer in Ottawa. The page was originally set up by Ken Pratt and we appreciate the effort he put into it. K. Pratt is no longer able to spend the time necessary to maintain or improve the site. I have agreed in the meantime to take over the site and make some improvements. The web site could become an important communication tool for the society. Right now we are not getting much feedback about use of the site and no way to measure any feedback. We need to add a specific request for feedback and a hit counter to track usage of the site. One issue is the registration of the web address to replace the present tedious one (www.nrcan.gc.ca/~kpratt/cscsop/index.htm) with one that has some relation to our society name. A permanent address could be something like the recently setup by TSOP (www.tsop.org). It also allows changing the actual location of the files without changing the address so that if there is a change of caretakers the address can remain stable. The cost of registration is about $50US/year which I realize is significant for our society but will be worth it as more members and anyone else interested in the society use the site. If the executive agrees then these minutes will be placed on the web site.
Glossary/Atlas - Again this year the work and direction of J. Potter has produced real progress on the glossary. J. Potter has been able to urge leaders to submit some very good photo plates as well as prepare some others largely on her own. With almost all the plates ready she is quite confident the atlas will be going to print in September. The annual meeting this year was substantially the last opportunity for members to have input into the atlas. J. Potter held an extensive session with the members present at the meeting especially the working group leaders (see society business below).
Dinner - As is customary at our annual meeting, members were encouraged to gather for a social evening that continues or fosters informal dialogue in a relaxed setting. This year the place was "Rosa Café" at Brentwood Mall.
Field trip (see Agenda; Attachment II) - A very well attended and successful field trip was led by Drs. Cynthia Reidiger, Department of Geology, University of Calgary and L.D. Stasiuk, Geological Survey of Canada (Calgary). In perfect weather we hiked to the Jura Creek exposure of the Lower Carboniferous Exhsaw Formation. About three kilometers up this beautiful canyon/valley is the type section of this prolific hydrocarbon source rock of the Western Canada Sedimentary Basin. We had lunch sitting across the bank from the section and subsequently had a very good description of the source rock and its setting from Cindy with petrographic/geochemical details from Vern.
T. Gentzis asked if we should invest in safe mutual funds for a better rate of return. D. Marchioni pointed out that at our level of investment there would not be enough of an increase in interest to be worth while. J. Potter commented that if we had to break into the fund for unseen reasons in would cost us in penalties. A motion was raised by D. Marchioni to put the major part of present investment certificates into 30 day T-Bills. The motion passed unanimously.
T. Gentzis said that a second instalment of $1650.00 would soon be paid to J. Potter for her work on the atlas. It was suggested that K. Pratt or D. Marchioni would audit the books as required by the constitution.
There was considerable discussion on expenses for co-sponsoring the joint Halifax meeting next year (see below).
Web site: Suggested improvements to the web site including registering a permanent address such as www.cscop.org was unanimously supported by members present at the meeting. The costs of the registration was approved by the meeting even though it may cause some burden on our budget. You can take a look at the updated site using: agc.bio.ns.ca/cscop. This site is under construction so if it does not work right away keep trying. Please try it and send any comments to web site caretaker, M. Avery.
Halifax '98: P.K. Mukhopadhyay (Muki) was asked to inform us as to the plans for the joint TSOP/CSCOP meeting in Halifax. A poster outlining the schedule and some details of the meeting was circulated. A version of this poster has been included in the June/97 TSOP newsletter and copy is inserted in this mailing. The dates of the meeting were changed from August/98 to July/98 because of a conflict with an American Chemical Society meeting in August which would have been a problem for a significant number of TSOP members. The exact dates in July were set to accommodate the post meeting field trip to view coastal exposures in the Bay of Fundy area keeping in mind the exceptional tides along this coast. All CSCOP members are warmly invited to the meeting which will have a strong international attendance including a number of well known European speakers. A special volume will be published after the meeting. Deadline for abstracts will probably be April 1/97.
F. Goodarzi suggested holding an organic petrology workshop. There was considerable discussion on this course with various suggestions such as holding it a concurrently with the 'Apatite Fission Track Analysis' course. Goodarzi said that if members could settle on a specific course title and theme it should be presented to the conveners for their approval.
P.K. Mukhopadhyay made a request for a $1500 advance needed to cover expenses until registration revenue is realized at the meeting. TSOP has already advanced $2500. It was asked if these amounts would be paid back if the meeting made a profit. P.K. Mukhopadhyay said most if not all would be paid back if there was a profit. T. Gentzis said due to investment terms that this amount was not presently available. F. Goodarzi said he would approach GSC for funding and was quite confident of getting some. J. Potter suggested contacting energy companies to get some funding for sending students to the Halifax meeting. T. Gentzis said that companies he talked to wanted see our constitution but that he didn't have a copy. M. Avery replied that it will be on the new web site and should be part of a membership directory.
Glossary/Atlas: J. Potter presented a comprehensive update on the atlas with a list of items to be checked by group leaders (Attachment IV). A few sections such as combustion residues have been 'whittled out' of the atlas. It will be predominately a pictorial atlas with only minor text and descriptions. A one page non-technical introduction and reason for the publication was prepared and read by J. Potter. There will be no description of geological setting of coals except necessary information in plate captions and stratigraphic tables. P.K. Mukhopadhyay strongly suggested inclusion of a table for converting new terms to 'familiar' Stach terminology. When a table was presented showing the maceral groupings and terminology it was suggested that some macerals be moved from one group to another such as moving acritarchs into the alginite block. A request was made for suggestions for the front cover design with the general preference being a photomicrograph or collage of microphotos although the price of colour printing of the cover might more expensive. It was agreed that internal editors would be M. Bustin, A. Cameron, T. Gentzis, D. Marchioni and P.K. Mukhopadhyay.
Publication cost considerations: If published entirely by society then it would cost about $10k but as a joint publication with GSC then it would be much less. GSC has facilities and capabilities that can do a lot of the work especially for black & white sections. These 'in kind' costs would be reasonably easy for the GSC to contribute. Also such a partnership would benefit from the marketing systems already setup by GSC such as bookstores. A motion was put forward by T. Gentzis that on behalf of the society F. Goodarzi and J. Potter proceed with negotiations for a joint CSCOP/GSC publication. Motion carried. It was asserted that CSCOP should retain the copyright to the atlas.
Setting a price is still very difficult because of the number of unknown variables. It was estimated about 200 copies might be sold, acknowledging that the lower the price the more we should sell. Many agreed that the cost be kept as low as possible to keep it as affordable as possible.
Society Logo: Since K. Pratt's presentation of his logo design and request for comments at last year's meeting there has been little response to the proposed design so we are assuming that it fits the needs of the society. In fact in the last few months I have used the design in preparing letter heads, posters and a web site for next year's Halifax '98 joint meeting. In order to have it fit on a letter head I made a few small changes to the logo. The full name has been replaced by our acronym CSCOP. As you will have noticed the logo is now incorporated in our letter head while a colour version is used on our web site and in the Halifax '98 meeting announcement.
Membership dues: A check of our income from memberships dues in the budget shows that a significant number of members are not keeping their dues current. Discussion of this matter at the meeting led to a proposal to increase dues to $20 from the present $15 level. Even at the new higher level they are well below similar societal fees. If income from dues has not sharply increased before next year's meeting then the society will have to implement this increase. If you have been forgetting your dues payment then we urge you to send it along promptly. The current dues year started on May 1st so that payment for 97/98 should be made now.
TSOP / CSCOP Halifax '98: Joint annual
meetings of these groups is set for July 26-28, 1998 in Halifax. For information
AGENDA and TECHNICAL PROGRAMME
Monday June 9th
9:00 Welcoming remarks
1:20 Thomas Gentzis, Alberta Research Council:
"Application of Hot-stage microscopy for observation of mesophase
during heavy oil upgrading"
Tuesday, June 10th
9:00 Extension of review of glossary plate
captions by members and working group leaders (if necessary).
FINANCIAL STATEMENT FOR FY 1996/97
Presented at the Annual Meeting on June 9, 1997 in Calgary, Alberta
Our Society has two (2) fixed-term investment certificates with Canada Trust in Edmonton, Alberta.
Certificate (number 1)
It has a principal sum of $3,180.00. It matures on December 13, 1997 and has a rate of return or 2.50%.
The balance as of June 8, 1997 was $2,272.27. This account is used to pay all expenses associated with CSCOP's day-to-day activities.
June 8, 1997
Period: June 10, 1996 to June 8, 1997
To: CSCOP WORKING GROUP COORDINATORS:
From: Judith Potter
Ref: "A PETROGRAPHIC ATLAS..." - EDITORIAL CHECKPOINTS
For your section of the Atlas, please check the following carefully:
- is there anyone you would like to add to this list who has made a significant contribution e.g. technical assistance?
- is there anyone who's name has been inadvertently missed off the list?
- has anyone's name been spelled incorrectly?
- please check the list of contributors for your working group - has anyone not been acknowledged?
- check the technocal content (picture versus description);
- check that the labels match the caption (maceral name abbreviations);
- the format (upper, lower case for maceral names; maceral names in bold print);
- preference for Roman (I to XXIII) or Greek/numeric (1 to 23) numerals?
- please check to see if figures are correct, e.g. location of coalfields, stratigraphic nomenclature etc.
- plain with text
- pen/ink drawing or collage
- plates for medium volatile bituminous (plates 8, 9, 10)
- reference list (hvb, mvb, lvb, a & sa; DOM)
Information for contacting the executive